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Two folders are all you need. Inbox and Read. Emails go in one or the other, nothing else.
👍 I like your style
One thing that I like about gmail (we use gmail for work at PwC) is that it has powerful search. I don’t organize my emails in folder anymore. I type keywords in the search field and the email I was looking for would be one of the suggested emails by the gmail at that point.
Exactly, don't waste brain cycles trying to figure out which folder to put things in, just leave it in the Inbox as read, and use search later. I have been doing this for years with Gmail, and I feel like the indexing/searching on O365 is good enough now that I can get away with this in Outlook too.
Came up with this on industry side and brought it with me. In Outlook use conditional formatting: one color for when you are the only person in the to line, another if you are one of many in the to line, and one for CC's. Read the first type regularly (you are likely responsible to do something), second type 3 times a day (hopefully someone else took care of it), and third type once a day. Don't oversort and be comfortable using the search function.
I try to keep inbox zero.
I have a folder for projects (and sub folders by project name) , a folder for proposals (sub folders for proposal name), and a sweep folder with month/year folders under it.
Anything that doesn't get categorized in the core folders ends up in a sweep folder.
Oh ya, also a CYA folder for various items :P.
I am not 100% on top of my email but personal style. I have a CC folder and list serve ones. So mostly only actionable items come into my inbox. It makes it easier to keep on top of items. I check the CC folder daily and the listserv maybe once a week.
I have an inbox and that’s all. I “read” them all, and if they are actionable but not immediately, I leave them as “unread” so I can find them easily.
Also, I receive 75 emails per day if that matters.
Three folders for me: Inbox, Archive, ListServs. Anything that is not actionable goes immediately to archive. Every time I get a listserv email I create a rule to have all future ones marked read and moved to listserv. I now only get one every other week from new senders. It saves me so much time not seeing that crap. Anything important I hear about on here or from peers.
I just checked, current volume is 1,413 listserv emails since February 2018
Use this Outlook plug-in called SimplyFile. I move my emails on a click to the folder once I am done with it.