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Chief
1) Stop procrastinating. Block all your social apps including this one.
2) Make a list first thing in the morning of the things you want to achieve and general tasks. Some just take a couple of minutes like an email and thus you cand do them first to take out of the way.
3) Do not read/answer the emails inmediatly, you have your plan. Also avoid losing time in teams.
4) block spaces in your agenda to work. Do not let others manage your agenda or you will have back to back meetings.
Its all about habits. Once you master your daily agenda you can do courses while in the gym and things like that.
Chief
D2 there is a large discussion on wether to do long tasks before or short ones. The framework GTD for example, which is vastly used, goes for short ones.
Is a thing of microbatching lots of things to free mind space, and also the count of "things done" is huge. People work better when they do not have many "other" things to do, and are motivated when they achieved a lot. You can block a couple of 15min slots a day for microbatching.
Then, the hard, time consuming tasks, they need time blocked without distractions and motivation to do them. You cant achieve anything if you are thinking in other stuff or distracted. They may need 60-90 min batches blocked (which means, no phone, no mail, just focus) to move forward between rest times.
Get off this app. Heyo!
Master your “slide help” tool. My firm uses efficient elements, and actually learning the functionality saves me so much time. I’d also build out skeleton slides with boxes and titles and then ask for feedback before jumping into the full slide. Storyline > than individual slide
Focus on three things, there should always be complete clarity on expectations surrounding these to be effective;
- effort - what is the effort required and who do you need help from?
- quality - what is expected level of detail in you deliverables? How accurate must they be qualitatively and quantitatively?
- time to market - how quickly must you complete these tasks and when is it due?
Ask all the questions you need to, make commitments and stand by them.
I have a Sticky Note open on my desktop with section for big tasks and small tasks, I try to knock out small/easy tasks as they come in because those are the most easily lost/forgotten if given too much time. Then breakdown the big tasks into smaller sub-tasks that you can easily plan for and manage. You get the satisfaction of deleting stuff off a list and seeing it get smaller while also having a reference when you have white space on stuff you still need to accomplish
Adder All has a great book on efficiency 😉
Get yourself together. All the tricks and tips on efficiency only work when you really trying. You have to push yourself for a short period of time to create right habits. Once they are created it will be easier.
Whatever distructs you from work - remove it from the environment. But important thing don’t try to go working 8 hours straight. Work for 30/45/60 minutes straight, than give yourself 5 minutes now and then between the meetings it big tasks to go to different room, switch attention, talk to someone than go back to work
Give some more specific examples...
Rising Star
Speechify + focus@will+ learn ppt like a boss+ learning your energy rhythm through the day.
I would suggest learning a scripting language and automating as much stuff as possible. I am lazy af on most days but most of my work is automated so it doesn’t matter
First I understand what you actually must do to accomplish your job. For me it’s help my AE close sales. For you - might be to make your customer or engagement manager happy. Sounds simple and silly…but so much of what we are asked to do doesn’t track to those high level jobs descriptions.
Anything extraneous, just drop it without a second thought (except helping teammates).
So much noise comes across our desks every day, I ignore close to 95% of the emails and slack messages and even meetings (or attend and ignore).
I average maybe 15-20 hrs a week of actual work and make $240k…I’m don’t care to be a top performer, but at least in upper 50%
My per hour is fantastic. Very efficient.
Similar to SC1 I use a matrix but slightly different.
Four boxes labeled as follows: 1) Before Noon, 2) Before 5pm, 3) Follow-ups (emails/calls/meeting invites), and 4) Ad Hoc Requests.
I prioritize items in boxes 1 and 2.