Does someone mind explaining PwC policy for flying someone out for the weekend? Can we use corporate rates for hotel/rental but just pay out of pocket? New to all this.

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Jesus... From the project's perspective the person flying out is making the trip you would have had you flown home. Expense that shit. The tax consequences will be minor (especially if you plan ahead). As far as hotel goes, you do have to pay for your hotel but you can use the PwC rates which provides a nice discount. You can do that through Voyager or directly on the hotel website with the right Corp codes (Marriott, PCW; SPG, 5232; Hyatt, 15724) to get the PwC negotiated rate. Have fun!

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If you you have to choose btw flight and hotel/rental, pay for friends flight with miles or out of pocket so you don't increase your taxable income

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Meals for you, hotel and rental over the weekend is just part of a business trip with no tax consequences. Pro Tip: Put a budget together in a spreadsheet and get it approved by Mgr in case you get audited.

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Objective is for the cost of flying someone out and or staying over the weekend to be < the cost of you flying home over weekend

Make a budget, come up less cost than having you fly back home, have partner approve, spend said budget.

P1 why go through the trouble of getting approval for in lieu and paying income taxes on flight when you can alternatively pass through all your hotel/car/meals over the weekend as a regular bus trip?

^ why bother with doing things right when you can just fraud? uh uh🤔

PW2 How is a two week trip fraud? Is there a firm policy stating a trip can only be 4-5 days?

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