Hi. I'm currently interviewing for a company that heavy on meetings& calendar management. . I currently manage 3 calendars but it's not meetings everyday. Any tips or trainings to help with calendar management?

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1. Colour code everything in their diary (I use outlook). Travel in one colour, external meetings another, regular/recurring calls another etc.
2. Block out free time (in another colour of course) so that colleagues can’t just view their diary & put something in where they see a free slot. Forces them to come to you before scheduling anything.
3. Also ask execs to put their personal engagements & plans in their work diary too (if they’re happy to do so), so you have a full view of their plans & avoid scheduling anything that conflicts.

Hope that helps!

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Thank you so much this helps a lot

I color code in outlook as well. Each of the attorneys I handle have their own style. One blocks out their work time and wants one hour meetings, another never blocks time, meets in half hours, etc. I use an excel sheet that I print at the beginning of the week for each and mark the time as I go, checking and updating my paper copy each time I offer dates. Good luck. Find what works for you and then don’t deviate. It’s the one time you didn’t do what you always do that bites you in the butt!

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Thank you!!!

I color code too. I try and make meetings with 15 min increments in between, so if the meeting is 9-10am I won’t book the next one till 10:15 so they have a buffer. I also block out an hour each day for all of them for “lunch”.

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I been color coding but it’s for me they don’t care for it lol. Important meetings red, team meetings green, all other meetings yellow, blue lunches focus times, baby blue 1:1s i may cut down on colors though lol

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