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Name folders by client/engagement and year. Makes it easier to search. Then move those folders to a "completed" folder once the engagement is done. I have my emails 100% organized by this method
Embrace the mess. Life is too short to sort emails.
View -> show as conversation ; you're welcome
Personal folders but now I have too many of them
Exactly.
You can also setup rules in outlook that automatically route emails to specified folders. I recently started doing this and it has been incredibly helpful
Delete all emails about 1x a week
Mark all as read
Delete emails and blame IT for Outlook
Screw that. The search function works fine, especially if you learn how to use it. Title your emails appropriately, flag as necessary, and delete often.
For those of you that set up folders, do you name your folders by person (whom the email is from) or by subject/client (what the email relates to)
Reply ASAP, then file away. Done. I try to keep my inbox small enough that I can see them all without scrolling, about eight emails or so
Read, either respond immediately, or flag. Add flagged items that take more time to paper to do list as needed and review Outlook flag list regularly (at least daily).
Do you really think conversation view is better? I find myself not being able to tell what the first one is that I have read and end up reading the whole message over again. Is it better in the most current office version?
Conversation view and have template engagement folder that sorts by working materials, deliverables, prep and admin
I have a folder for each engagement. Also, I have a folder for follow up items that I keep as a favorite, it keeps things out of my inbox without me losing track of them