How far in advance should you start planning instate field trips?

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I would say at least two months unless it’s somewhere you go every where: e.g. the pumpkin patch.

Otherwise, you need enough time to find out dates, prices, food options, etc…get the info out to parents, collect money, secure the bus, secure school lunch if necessary, tell the school nurse and so and and so on. You want to make sure you have ample time to get all of that done.

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1 month is the MINIMUM to set up a last-minute trip. And it would be very risky.

2 months is more reasonable, but keep in mind that everything for the trips should be finished at least a week before. Administration can take a while to respond to the request if it goes to the BOE.
3 months is much more comfortable and allows for changes should admin not like part of the arrangement.

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