I live far from office (1h+). I’ve been asked to visit a client who is even farther (2h+ drive) but company policy states they will only reimburse in excess of daily commute. What are my options?

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Is the office between you and the client? I suspect you could get away with expensing the cost of getting from the office to the client, but anything more isn’t reasonable, perhaps excepting a car service/Uber if you have to go really early or late at night (under the same rules that transport to or from the office is covered at those times).

Two options: Be extremely grateful, or exit and try another firm to see for yourself why you should have been very grateful. Friends at some firms are driving from DC to NY daily and get little to nothing back. Many others have a daily limit that doesn’t cover much. Covering the entire trip outside your routine is literally the most excellent scenario you could wish for.

Slalom1 - please get off high horse and get honest. Ain’t anybody driving 8 hours a day daily...

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You made the choice you did. No need to ask for handouts Bc of your decisions

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A little harshly worded but I agree. The office is where it is, and people who take the job know about the location and can decide where to live based on personal trade offs/preferences about space, rent, lifestyle, etc. Since the firm doesn’t get involved in that or put restrictions on where you can be, it’s also not fair to expect them to compensate extra for your decision. In fact I think there are IRS regulations prohibiting employers from reimbursing regular commute to office so they may be limited to reimbursing only the commute that is in excess. But as others have said, if you have leverage you can try to get on another project or negotiate a hotel, car service, etc.

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Option 1: Don’t go to that project Option 2: have the project pay for a hotel Option 3: go to another firm that treats you like a person

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This is so simple yet so hard for some to understand and follow. Just talk to your leadership about those points above. Don’t sweet the small stuff. And yes our jobs are the small stuff

likesmart

Can you move closer to the office? I think that policy seems relatively fair. If you are expected to drive and hour a day but have to drive 2 now they will reimburse the additional 1 what’s the problem?

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I’m commuting 2 hours each way a day now and it’s horrible.

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Moving closer to office not an option. I don’t go in frequently either. Not made of money and seems like if I am visiting a client, I should be reimbursed for all travel expenses.

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You could ask your project to approve a hotel if you think the 2 hour each way commute is excessive (but they might say no). As far as commute reimbursement, they aren’t doing anything unfair by only letting you expense the mileage in excess of your commute. I know this isnt the answer you want to hear, but you chose where you live 🤷🏻‍♀️

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This is standard for most firms for local clients. Just because you don’t work in the actual office that’s technically still home base and they’ll only expense the difference

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Confused - why wouldn’t you just travel yo the client and stay in a hotel etc- nobody should be expected to travel 4 hours round trip a day

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Would you not be able to get a hotel near client site?

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Terrible, and super glad I don’t work for some of the people in here that agree with this foolishness. Ask the project to pay for a hotel. If they say no find a job at a firm that has common sense.

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Sounds like Houston

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Hotel you can do with PPED approval (I’ve asked before). Otherwise you’ll get mileage (distance to client site - distance to office), parking (if applicable), and tolls (again, if applicable)

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Have them pay for your rental car and gas and tolls instead of mileage. Then you are fine. Doesn't matter how much you drive. I did this before. I also didn't have my own car son there was no other way around it.

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Do you have leverage? Meaning does the project want you specifically and do you have other options? Or are just another resource who needs a role? I’ve seen people get projects to pay for commutes that should be local but not for everyone.

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I agree a hotel should usually be paid for. But this can be a tricky situation in some cases. Like what if someone purposefully lives way out in the boonies for cheap real estate, and then expects hotels for all client projects?

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It was my choice to live far, but I was not allowed to make another office 15 min from me as base and denied transfer after. Good advice so far. Sounds like typical practice at other firms. If I took train and Uber instead, would I likely not get completely reimbursed for trip? What about using PO Boxes to claim local address? My preference is to be at home at end of day, but hotel is an option for longer term.

We’re allowed to take Ubers to clients that are further than normal daily and reimburse the difference in cost (e.g. some coworkers walk to work so have no travel cost and charge the entire Uber to client). 9/10 times, the client or manager will see the costs added because of additional travel and they’ll compromise to allow more work at home days so you wouldn’t have to commute each day. Talk this one over w manager before you just charge a 2 hour cab though haha

Same

My job role specifically doesn’t require me to EVER be in my local office if I didn’t want to. That’s why this rule makes zero sense to me

I was in that boat not at Deloitte but at another firm when I was making 65k a year. It depends on the project. On one project the firm reimbursed me for the whole thing (Central NJ to NYC). The second project leadership were the worst and they only paid me the difference which amounted to NYC subway fare. Not going to lie. It sucked. Ask your PPMD. if you find a cheap hotel like a red roof in then propose that if you are on a tight project. If I were you I would avoid this project and find something else

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