IRS is asking to mail proof that client’s extension was filed by due date back in 2018. I have a bunch of certified receipts from that year but not sure which one was used for this client. Continued..

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We used to have one blank Cert Receipt and would just send that for any notices. They never questioned it.

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They definitely don’t scan it - as long as you have proof of mailing the accept it. We’ve done the same as EY 1 at my firm.

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Forensics here - somebody say “fraud”? /s

smart

How do you suggest to approach? Send all mail receipts to IRS and say one of them is for account in question?

What happens if I send a copy of certified receipt for a different client that was also filed at the same time???

I am not in tax, but I wouldn’t do that. I would think that will cause so many headaches and pains. Do the certified receipts not have any identifying info/not organized on filing date?

Yes, it was an extension filing for 8804 that are filed by mail only.

Ask the partner on the engagement.

You’ve got to do your best forensics to track down which one is the one that ties out to what you mailed. The certified mail receipt number is on the envelope that the IRS receives. It’s also on the payment receipt you get from the post office if you mailed it directly at the post office. If you mailed from the office mail room, they should have some record of what client code was charged and what accompanying certified mail receipt number was created. If all else fails and you can’t figure out which one is the exact one, then tell your manager and likely you could send one of them in and be fine. If you pick one, at least pick one that was mailed to the 8804 address. 1065s are also mailed on the same day and they go to another address.

For the record, we scan the return as it’s added to the envelope along with copies of the certified mail receipt and each receipt has hand written notes on what was mailed in.

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