{ "media_type": "text", "post_content": "Just got audited for expense and they are saying that I'll owe approximately $3,500-$4,000. Has anyone ever gone through this process before? What generally happens next? ", "post_id": "59dec49deaffc500114be655", "reply_count": 138, "vote_count": 19, "bowl_id": "552d1d24dc1c586b09d2d051", "bowl_name": "Consulting" }

Just got audited for expense and they are saying that I'll owe approximately $3,500-$4,000. Has anyone ever gone through this process before? What generally happens next?

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Lesson learned...avoid red flags, of which there are 3. 1) expensing mileage and gas (obvious) 2) AWT when you’re not flying (policy clearly says 200 mi threshold) and 3) expensing dinner w/ mileage (looks like you’re commuting, not traveling). I imagine they looked closely at “breakfast” times during the audit bc I’ve never heard this getting kicked back in a normal review. Probably could have avoided this if you hadn’t done 1 and 2 and had a clear justification and noted PPEDD approval for 3 given the long driving distance and generally not charge dinner in home city.

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And when do we ever have perfect information? If the vlinr tliked him then I can safely assume he was performing well. Plus there were layoffs for FIDS last week and EY missed the vision 2020 goal for which it hired aggressively. So it will make sense to me to assume that EY will look to cut some folks. Now you are given someone who went through an extensive expense investigation and there was fault found, even if it was innocent. I feel it is a safe assumption that EY took the shortcut and cut OP because of that.

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EY? Probably tried to expense lunch #nono 🍑

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EY gonna EY

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Call a lawyer

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I’m really interested in what the charges were for. I see these threads, but no one ever says what the expenses were. I’m as vanilla as they come with my expenses. I occasionally book a flight “out of policy” if it arrives at a bad time (no, I’m not going to take a $300 cheaper flight if I get to my client after lunchtime). Other than that I don’t bend any rules like the Starbucks gift card stuff. I’m legitimately curious what causes these audits.

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The lunch thing at EY is fucking insane and probably ends up costing the firm/clients more than if they just allowed per diem ($50- $70ish/day). Guaranteed traveling folks at EY use every cent of their dinner allowances just to stick it to the man. I know I sure as hell would. To add insult to injury, you end up pissing off employees who are away from their families for weeks on end and have the added labor cost/headache of dealing with the bullshit that comes of these time stamp driven expense audits. Can't wrap my head around it.

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Please... details. For those of us who dread the day this happens to us and would like to mitigate risk

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What were the expenses and their justification?

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Yep. You can't expense gas and mileage. It's usually either or.

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What defines breakfast? First meal of the day? Type of food? Time of day? So if you eat before 1145am is the breakfast but 1205 is not?

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Your policy sucks

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Did you have an awesome time at least?

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I didn't know that was a thing

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Nah no gift cards or anything like that. The primary expenses were items that I logged as breakfast, but we're time-stamped during lunch and others such as dinner that i at times purchased during the evening after driving back from the client site (which was more than 175 miles away). There are also mileage charges and gas charges that were on there, but I thought that gas (outside of mileage) was also included as part of my travel to the client site. Also there was one flight that I booked that was in the audit as part of a alternative weekend travel, but apparently since I live < 200 miles away that doesn't apply... Just concerned that's all

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Gas is never legitimate when expensing mileage. Alt weekend travel is very restrictive in the steps you need to take and lunch is against policy. Seems line you need to brush up on the policy. Good luck. Dinners you should be fine on.

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Wow. Can't even get through this whole post without my main takeaway being EY's expense policy just sucks.

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How much food and gas are you buying that racked up $4000

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Who’s business is it what time you eat breakfast and dinner? You should be allowed 2 expensible Meals a day while traveling- that is what I would expect the intent would be. For religious reasons some will fast in the morning. Does your expense policy list specific times when you would need to eat a certain meal? If not I don’t think that’s enforceable... unless you eat “2 breakfasts or 2 dinners”. In which case if you need to prove you legally identify as a hobbit or something.

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Breakfast. a meal eaten in the morning, the first of the day. Morning, between midnight and noon. Webster definitions invade that helps.

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I was under the impression that if you submit your expenses and they all clear after submitting to GT&E that you’re good... it sounds like this isn’t the case? And they are coming back at you for past items that EY had reimbursed?

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Booking alt weekend travel flight when you expense mileage to drive to client site sounds shady. I’m sure that played big part in triggering the audit

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