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On a local project.. and management refuses to let me expense my mileage to client office.. but they let another local team member expense weekly car rental on premise that he doesn't own a car. Fair?

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The policy is that you can expense miles in excess of your commute from your home to your home office. If your commute to client site is longer in miles than your commute to your home office, you can expense the difference.

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Company has a policy regardless of client. Learn it, reference it (tactful) when you are being taken advantage of, and be confident and willing to hold everyone accountable at every level.

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Heck no, definitely not right. Show them the expense policy and offer them to take a rental as an alternative if they prefer that route

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Wtf no that’s not fair, and actually not allowed by your management if it’s anything like EY. If it’s not in client policy you should be able to hit a non-billable activity code on the engagement and have them eat it, or at lest hit an internal code since the expense is firm policy, but that will likely lead to a question of why your management is not letting you hit their code. Either way talk to you counselor.

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I don’t take “local” projects over a certain distance. Not fair to me or the team. Not sure your level, but if you can control it, don’t take those projects again. Location is almost as important as the team I’d be working with.

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Assuming D policy is similar to ACN here... You’ll need to take into account how far you live from the client/office vs your coworker. For example: If you’re both based out of Chicago and the client site is in Naperville. If you live nearby Naperville and your coworker lives near the office downtown, this scenario would make sense per policy If not, I agree with those above.

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@K2 the fact that his coworker does or does not own a car is irrelevant. That’s an expense benefit that OP isn’t getting

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I am thinking to fake that something is wrong with my car and get a car rental too. Extra hassle.. sure.. but saves me some added miles on my car!!

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Or just, like, google map it..

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If they won’t allow you to expense mileage then say your car broke down and start renting every week

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I don’t see anything wrong with this assuming that you are not incurring any cost in excess of your daily office commute. As for your coworker, mind your own business. If that person needs to rent because he/she does not own a car and would typically take public transportation to work, that’s totally valid.

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Agree with acn 1 are you both local.in same proximity. FYI Naperville is technically in other city.

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If anything like PwC, your employee contract says you’re responsible (financially) for getting to local client site. If you don’t own a car, you should have to personally pay to rent a car. (Sidenote, that’s often much cheaper than owning a car once you consider cost of owning a car in large cities including parking and insurance, etc.) However, both of you are allowed to expense mileage (miles beyond how far you live from your firm office), and that should help cover cost of rental. That’s how we have done it on many teams I’ve been on (been at PwC over 13 years). And for further clarification on the local mileage policy — if you live 5 miles from your home office and client site is 25 miles away, you can expense 20 miles for mileage expense. However, if your client site is less miles away than your office, you can’t expense anything

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I disagree with you k3. Renting a car is hardly a “benefit”, more of an inconvenience to be honest. If OP lived closer to the office with an affordable car he/she would be able to expense mileage and 9/10 times end up profiting. Based on OP’s bitching, he/she probably lives far from the office, leases a luxury sedan, and is afraid of going over on mileage. The firm shouldn’t be responsible for this.

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Well we clearly need more info; i was giving op the benefit of the doubt l, you’re evidently not

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What @D2 said

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I understand the policy of only expensing miles over and above your commute to office. I live in suburbs.. and would take public transport to D office when required. Client is in suburbs too.. about 25 miles.. where public transport is not a possibility

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Does your coworker also live in the suburbs? Or closer to the office?

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Suburbs too... Almost equidistant from client

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@OP, it doesn’t matter that you use public transportation to the mother ship. Drive there once to measure the mileage and compare. If the commute to the client’s office is longer, you can expense the difference

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