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I really wish we could expense lunch
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Yeah just label things as "meal" if it's under a certain price, auditors don't care. I was audited last year and made the mistake of labeling my lunches as "lunch" had to get over 50 lunches approved by project management. We had an expense policy on the project that was atypical.
S&2 - it's not a miscoded of expense or a legit mistake. It's a conscience neglect of the policy. If these policies don't apply, what else will this person decide does not apply? As the person becomes more senior and takes on greater responsibilities it puts the partnership at risk. The partnership become liable.
If I'm on a local project yeah I would
Really? Most people I know would bring a lunch. It's healthier, cheaper, and saves time.
Just got audited for a few expenses. Just make sure leadership agrees with what you are doing and you aren't taking advantage of the system. But if I'm not eating breakfast or lunch damn straight I'm getting my $60 dinner.
The policy is breakfast+dinner. Need to figure if it's worth the hassle gaming the system. If you progress up the firm, these may catch up w you. Crazy how far back they look when vetting
Breakfast= charge to hotel room or free breakfast, lunch just charge as breakfast, spend under $20 and dinner charge $20-40. That's what I do.
@P3 Anyone can pull the reports themselves via eGFS, and you can see receipt by receipt. It's actually pretty common to pull that for abnormalities. I was taught that best practice is to skim it once a month.
Nope. Breakfast and dinner. No lunch.
Depends on engagement. I usually expense everything and label it all as "meal". Haven't had any issues with project leadership. Just don't spend outrageous amounts. like $60-$100 dinners are a nono
Isn't it more about total dollar amount - like if I spend $10 on breakfast, $10 lunch, and $25 dinner... seems like that should be fine. And I'd just label them all as "meal"?
Hmm...you're unique
Just FYI: even if your project leadership is okay with it, random audits will flag you for charging in more than two swipes a day to meals (even if it's like a $3 coffee). I've seen it happen to a lot of people, which is why most people just stick with two swipes a day.
And I totally agree with you that I brown bag lunch when I'm local... But PWC doesn't care what my logic is, that's still their policy.
It's up to your project. My teams explicitly told me to expense lunch. Never had an issue and I always labeled it as "lunch" in t&e
I grab a snack for breakfast at the hotel. Lunch and coffees go on my personal card and I expense that as "breakfast" (make sure to keep it under the receipt limit). Dinner up to $50 goes on my corporate card. Been doing it for two years.
Only charge 2 meals a day. More than 2 and or indiv meals over $100 will be flagged by auditors and require approval
@pwc5 yes they can see expenses when they pull a WIP? are you an idiot?
No need for name calling. I'm a new hire. Loving the culture already.
Not gonna spend $50 on dinner but would like my lunches and coffees paid for. What are the best strategies? Thanks!
Do you brown bag it when your in the office?