Talk to me like I’m in 8th grade. How are you calculating fte percentages of effort when doing budgets. I need help understanding the math and how you do it for a time period of like a few weeks for example.

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Take your total annual number of hours for 100% FTE. Divide by 12. Then divide by 4. That’s roughly your % by week.

So if 100% FTE annually = 1800 hours, 100% FTE by month = 150 hours (1800/12), and 100% by week = 37.5 hours (150/4).

So assuming 100% FTE = 1800 hours, and you have someone with 60 hours evenly distributed over a 3 week period of time, that comes to about 53% = 60/(37.5*3).

At least, that’s how I’ve always done it. 😁


Thank you!


Agree with SVP Ops 1, but would also add confirm your specific FTE amount. Even though 1800 is standard, nit all agencies use that number. Where I currently work, their FTE is 1856, but they also have a separate number for each month (and no, when you total up the individual months they don’t add up to 1856). So if you are determined effort for one month you may want/need to use the month instead of the entire year.

This. My previous agency was 1800, my current is different. Make sure you know your starting point, then build your formula.

Thanks, VP1!

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