What are your best tips and strategies for keeping track of time and billing during the day? I recently went from a practice where my workload and tasks were 6-8 hour blocks a day (primarily taking days long deps) to one where I do a blend of litigation and litigation management. I’m finding that I’m missing huge chunks of time at the end of the day and I have no idea where it’s going.

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Get an iPad and a display stand to keep on your desk. Set the display settings to never automatically go to sleep. Use an app or website where you can have multiple timers displayed in one place. Any time you switch tasks, push the button for that timer. Seems like common sense, but it took me 4 years to figure out and is the only thing that’s worked for me.

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I’m going to try this!

I am in tech trans so I have a lot of time entries through the day for a lot of different matters.

The first thing is I keep a spreadsheet of all my matters so I can copy and paste as much info as possible into my time entries. Then I have template entries for routine tasks.

In terms of day to day, I do not start any call/project/meeting unless I have opened up a time entry and written out the thing that I’m about to do. Then I don’t close the entry until I’ve updated it based on what actually happened.

I’ve found that if I let my adhd chaos take over, I’ll never capture my time. So I force myself to do it concurrently and use systems to make it as simple as possible.

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Also, set alarms for your breaks and lunch. I found a lot of times that “I have no idea where it’s going” was a lot of really long breaks and taking too long to get focused after each break.

I also like Time Timer for breaks - uses color blocking to show me how much longer I have for breaks. It’s made for kids learning the concept of time but I keep it on my desk and use it all the time.

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Also, I keep timers open (we use Clio for billing) and try to not start working on something unless I have first started a timer for it.

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I struggle with this too. The only thing that has worked for me is to print off a hourly planner that has a designated space for each .25 (I am fortunate that my clients almost always bill in quarters). I fill out the grid as I go through my day and have my assistant input the time. I think why this works for me is because I can actually see the missing time as gaps on the page as opposed to timers that I inevitably forget to change /set.

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I used to try and write down all of my tasks w start and stop times on a notepad and then enter time at the end of the day, but I would end up either losing the notepad, missing time, or having to enter lots of time at the end of the month from various sheets of paper.

The only thing that works for me is using timers on CarpeDiem. Even if I don’t input the narrative, I put the cm # and make sure a timer is always on while I’m working. At least the timer will input for me the amount of time I worked on a matter that day, but sometimes I have to go back through my emails/calendar at the end of the day to input the narrative. Usually I’m able to jog my memory through emails or by looking back at my daily to do list for a particular day to put in a sufficient narrative.

If you don’t have CarpeDiem, find an app that allows you to set and label multiple timers and have a separate timer for each matter you’re working on.

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I haven't figured out how to do it consistently, but toggl is a great web/desktop/phone app for timer based tracking. I used it when I was at a firm that did time sheets in excel because it can export in csv.

More recently I've built out a spreadsheet because Ctrl+; enters the current date stamp, and Ctrl+shift+; enters the current time stamp. I have a formula to calculate the total in 0.1 increments. Then I copy paste and send to my assistant to enter, which for whatever reason that just works better for me. Becomes muscle memory.

But the second I'm overwhelmed it all goes to hell, so whoever has the solution for that.........

Timeular is a great device. It’s a die and records the time of whatever side is face up. Having a tangible object I need to flip to record time makes it easier to remember to do. I code each side to a specific client or matter

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