What calendar categories do you use to organize your / your executives calendar?

like
Posting as :
works at
You are currently posting as works at
Post Photo
like

New EA here, thank you for sharing this!

Internal (meetings)
External (meetings)
Blocks
Travels
Personal

like

I love using a light gray color for any meeting they are optional on so that when I’m doing a quick glance at the calendar I can see what I can schedule over.

like

Each of my execs has a preference or lack of. 1 of them has no categories cause they're not that busy. 1 has each type of meeting categorized (internal, BD, Partner meetings, project internal, project external, travel, reminders, presentations, interviews, etc). One of them let me do my favorite set-up: Red = unmovable, green = movable, orange = internal immovable, yellow = holds.

like

Reschedule, In-person Client Meeting, Virtual Client Meeting, Non-negotiable

like

I keep it super simple. Red is for meetings that cannot be disturbed and blue is for recurring, 1:1 meetings. Everything else remains uncategorized.

like

Network, prospect, portfolio, internal, travel/location, task, or the default setting for any personal items.

like

Internal (trainings, 1:1s outside of team, etc)
External
Client
Personal
Travel
FYI
Problem Solving/Team Working Sessions
Team (1:1s for team studies, etc)

like

🔴 Meeting with her Boss present or CEO
🔵 must attend
🟢 Her team/ 1:1 with direct reports
🟡 Interviews and 1:1s with people outside of her team
Pink - for any committees that she is a voting member/chair
🟣 for any special project/top priority meeting used as needed
🟠 Desk time/break

like

Critical internal, critical external or client, personal, travel, block for lunch, 1:1s/Professional development calls, regular internal calls. However, each of my executives are different. One of my executive doesn’t like color coding lol, he only likes travel to be color coded.

like

I have
BOARD/ELT
internal
External
Interviews
Media
Declined (because my boss likes to keep meetings on the calendar to attend if she can but not required. I use gray for these so I know I can book over them)
I also have categories for emails bc outlook search lets you search by category now so I have 3 email categories
approvals
Approvals
tasks
Awareness/FYI
my leaders default view for their inbox is to view only the categories so it filters out everything irrelevant

Related Posts

Has anyone tried any Green juice powder supplement? Does it really work? Any recommendations? It’s advertised as an alternate for fresh green juice, has health benefits and gives you more energy.

like

Im beginning to feel like everyone hates me & hate working w/ me. WFH and barely talking to/having face time is making my negative biases worse. Anyone feel similar and/or know of solutions like meds?

like

Hi there! What’s the best way for a Dreamer to get their citizenship? I’ve renewed my AB 540 multiple times and would like to get the ball rolling on my citizenship. The Biden Admin talked about providing a pathway to citizenship for Dreamers but because of the pandemic, they decided it wasn’t an important enough issue to discuss.

Best bars to hang out and possibly meet someone around center city? 29F don’t mind going alone just sick of the dating apps. Preference towards moderately fancy places e.g. Harp and Crown.

like

So I’m trying to buy a house. What’s the deal with negotiating price in an off-market, dual agency situation? Feel like either I don’t understand the “culture,” or my agent is incompetent.

Details below…

like

How much does a CCO in nyc make? I’ve got big plans once the world sees my creativity and need to know if it makes more sense to try to be a CCO or start my own company.

like

Let the bonus season start.

I have heard rumours we might come out on top…

likeupliftingsmart

Openings for Actuarial/Configuration Analyst/Finance Reporting/Tableau Developer/Catastrophe Modeling Analyst/ASP .Net Developer. Anyone interested, let me know

like

Anyone else moving out of the city/GTA? Seems like this isn't going anywhere until early/mid 2021...

like

What are some good goals for analyst / someone early in their career?

like

Has anyone taken a robe from the hotel and let their firm pay for it? I really like those robes 😳

like

Is dropshipping really that lucrative of a business and worth all the hype it gets on social media (tik tok)? I’m sure the short answer is “it depends.” Interested hearing people’s thoughts...

like

iPad Pro 1st Gen (refurb) or Latest iPad brand new?

like

Desi folks! Why do you let your parents manage your profile on the websites? It’s so uncomfortable when you get a call at 4 am saying “beta, we like your profile.” 🤷🏽‍♂️

funnylike

Designers are on accounts. We’re paid to be “creative.” Right?

Visiting Austin, TX soon, any recommendations?

Tips on self administering PIO injection? Have to work late this week and will have to do it myself. Feeling very anxious about it.

like

If anyone in the US is looking for a job in the field of civil/construction/environmental engineering doing a wide variety of work in real estate land development shoot me a DM. Remote and Hybrid options.

like

How long should it take for a 5th year associate to prepare a somewhat nuanced shareholders' agreement or operating agreement?

like

Additional Posts in EAs / Executive Assistants

Want to improve my verbal and written communication skills. I hear reading more would help but I don’t read as much as I used to. So I’m wondering what books would help with that? Should I just read books that tickle my fancy like suspense and true crime novels? Help! Welcome to all book recommendations!

like

Anyone here have experience with sbe hospitality group ?

like

Hello EAs, I’m currently looking for an EA role (not happy at my current company. I’ve had an excellent year-end review but got denied a promotion even though got a 5 star review. Wondering if your company has any open EA roles. I live in NYC and can come to the office or can work fully remote ET time zone. Looking to move quickly for the right company/salary. Please do reach out to me! Thank you!

like

I'm looking for an excellent home office set up and I'm starting from scratch. Would love to hear recommendations for standing desk, seating or stools, monitors, keyboards, the whole set up. Has anyone gotten desks or stools/chairs from Fully? Please let me know your recommendations and any desks, chairs, accessories, etc. to avoid. Thanks!

like

Any good/quick online EA training to sharpen my skills?

like

D said we will all move to Central Business Service (CBS)

We will no longer be under Executive Service Center (ESC)

Although management says it will have no impact on us, am suspecting that's not the case.

Does KPMG, EY and PWC have a central support system?

Please, share your thoughts as am thinking that moving to CBS we will lose some perks.

like

Any EAs working at AlixPartners ?I was hoping to ask what the base salary looks like as well as what to expect in terms of a bonus for a senior EA level (supporting execs)..

Can someone also explain the value accumulation plan?

TIA!

like

Anyone in here have general anxiety disorder and/or agoraphobia? I started having symptoms at the beginning of the pandemic 😞 I used to LOVE being in the office although I had the option to work remotely. Then I literally couldn’t be anywhere outside of my bedroom let alone my house. I’ve come a long way with therapy and meds and I’m trying to convince myself that I can look for on-site EA roles but I’d be lying if I said I wasn’t scared.

like

Who choose the icon / photo for this group? We are we calling ourselves lazy?
.
.
.
.
.
Thoughts while I should be working but IG and FB are down.

likesmart

What is safer today? To be an office EA (WFH) or to work as an EA in a service center(virtual)?

like

Do y’all still list Microsoft Office as a skill on your resume? I’ve been leaving it off for space reasons, but also as I figured it’s a given, considering my role and experience. Should I add it?

likehelpful

Never planned an in person company retreat before. Can anyone provide some guidance on how many days, which days of the week are good or , which days that should generally avoid to hold a retreat? Very small tech startup that has never had an in person retreat. Would like to keep a tight budget (so maybe 3-4 days?). Any advice on team building or fun activities would be great as well! Location is most likely somewhere like Denver and the retreat will be in the winter.

likehelpful

Are there any ea roles hiring (mainly Chi but flex to elsewhere) with chill creatively minded environments? I am great at the work but can’t deal with the typical buttoned up seniority bootlicking LOL

like

Any executive assistants willing to share how many people/partners they assist? Currently on 10 and am wondering if this is the average or if I’m being spread to thin.

like

6/1: I’m still waiting! update in comments!
What do you guys think about my current interview situation? I’ve had some bad luck so far and don’t want to get my hopes up here…
1st round: recruiter screen went well. 2nd round: 30 min call with CFO who I’ll be supporting- went very well he immediately booked our follow up call 3rd round: 45 min call with CFO that went over to the hour mark- again went well (cont. in comments)

like

So anyone Opting In??

like

Thought ESS leadership finally embraced the idea of allowing EAs to become fully virtual. Now coming back to the office 2 to 3 days a week. I wonder why they would not allow full remote as KPMG. Most of the people we support are sitting all over the US and we do not interact with them in person. They have the urge of micromanagement and having us at the office while others at the firm can have flexible arrangements and working from home. Plus CBS gets the smallest raises, as second class....

likesmart

What should my title be?

Hello, EAs! I work for a small PE Consulting firm where I have been the EA to the CEO, CAO and MDs for 4 years (15 YOE).

I’m transitioning into a more ops/HR function developing our HR dept (we currently use a PEO) from scratch and will have 3 EAs reporting to me. I will be heavily involved in recruiting, benefits, payroll, 401K, training, mentoring, morale & culture & moderately involved in biz dev and marketing.

What would be an appropriate title for this role?

likehelpful

Pros/cons working as an EA at pwc and kpmg. If willing to share benefits and pay.

like

Got an offer for an EA role at 113k but my research’s shows 140k is the market data for similar roles. How much should I negotiate? Should I just say 140k and see where I land?

like

New to Fishbowl?

Download the Fishbowl app to
unlock all discussions on Fishbowl.
That was just a preview…
Sign Up to see all discussions
  • Discover what it’s like to work at companies from real professionals
  • Get candid advice from people in your field in a safe space
  • Chat and network with other professionals in your field
Sign up in seconds to unlock all discussions on Fishbowl.

Already a user?
Login here

Share

Embed this post

Copy and paste embed code on your site

Preview

Download the
Fishbowl app

See what’s happening in your industry
from the palm of your hand.

A phone with Fishbowl app

Send download link to your phone

OR

Scan your QR code to download
Fishbowl app on your mobile

By continuing you agree to Terms of Use and Privacy Policy.

Messaging rates may apply

Download app

Sign up for free to view this conversation on Fishbowl

By continuing you agree to Terms of Use and Privacy Policy

Already have an account? Log in

Sign up for free to continue using Fishbowl

By continuing you agree to Terms of Use(New) and Privacy Policy(New)
Messaging rates may apply

Already have an account? Log in

For account settings, visit Fishbowl on Desktop Browser or

General

Legal