What is the reason we put the recipients address at the top of a cover letter? If an address isn’t at the top, would you refuse to send the letter out until the address was added to the top of the letter? Why is it so important?

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Practically speaking, there is a way to fold the letter so that the address would show up in one of those envelopes with the clear center, so you don’t have to address the envelope.

likesmart

That practice has been around far longer than there have been envelopes with windows.

likefunny

Unless you’re mailing the letter yourself, some staff member will need to know to whom to address the envelope. I’m guessing that you are used to emailing so this “address block” might seem outdated to you, but most courts and regulatory agencies still require hard copies for certain filings (also fax if you work with the IRS).
Just a note- It’s also helpful to include an email address in that address block so your admin doesn’t need to guess at the correct person/email.
Finally, when copying multiple people on correspondence, it’s always good to let others know to whom you are addressing the information in the letter and now other parties will be able to easily verify that contact’s information when responding, which is especially helpful when sending correspondence to a person within a department within an agency.

likesmart

Proof of where and who the letter was sent to.

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So you know, they know, and your assistant knows exactly who the intended recipient is. Yes. Attorney-client and work-product privilege, just to name a few...

smarthelpful

It’s a traditional business letter format that we all still follow for formal communication even when sending by email or submitting electronically. It’s more professional and no, I would not consider a cover letter complete without it. Also, you never know when your cover letter is going to be printed out and included in a packet of your application materials. Best to make it look like it was always intended to be in paper format.

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Thanks! That makes sense!

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