I have a row in the pivot table, say Part description, and Sum of Spend as a value. I sorted this value from largest to smallest. Then I added another row, Part number. The sorting went away, and now the Sum of Spend is not sorting back from largest to smallest. Any recommendations?

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Not sure I follow. Could you clarify if the part description is unique to each row or is it for more of a ‘complete sentence’ of a value in the cell that’s same for all?

I’m no excel whiz, but sometimes I’ll play with the slicing - Part name, Part number, Sum of Spend. Then sort on spend.

Also I find the classic pivot table layout in options easier to manipulate. You have to enable it.

Good luck!

Part description
Part number. Sum of spend



I think that’s the format you’re looking for.

Make sure all of your rows are added before you sort. Adding a new row makes the table more detailed and your sort is no longer applicable.

You may be able to use the filter for the part no or description. That seems to keep the sort in place as changes are selected.

Tip 1: Do not use pivot tables
You've just come across one (of many) way to break a pivot table. 😤

Regardless of it, to your question:
- If you added a new row in the source of the pivot table, just regenerate (create a new) pivot table*

- If you added a new row below the pivot table itself, please don't do that - just go back and add in the data source

* If you try to change the data source instead of creating a new one, your table will most likely collapse. Feel free to try it, but I don't think it will work.

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