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Coach
I have had two STRs for the past 5 years and I just use excel.
Set up a decent excel sheet using chatgpt. Anytime you run into a sticking point just ask chatgpt how to fix (i.e. how do I automatically add the cost of my cleaning after every appointment)
Subject Expert
I just use a google sheet
Quick books is your best bet but it has a huge shortcoming: the online version is for one company at a time. For me, every property is in its own series (where states allow series LLCs or its own LLC (in states to at don’t). QuickBooks for accountants does allow for multiple companies, and is very expensive. (My accountant who is also my best friend from college let me use one of his licenses.) but if you’re going to scale, you may need the accountant version. I’ve tried some others, Yardi Breeze being great, but crazily expensive for what I needed. Plus, QuickBooks isn’t easily integratable (if that’s a word) with real estate rent collection, etc. so while I still had QuickBooks I used excel to manage the rent rolls. I also tried Buildium, but it wasn’t all that user friendly and didn’t generate P/L statements as easily as quick books for accounting purposes. We’ve since sold our multifamily portfolio and concentrate only on commercial, and QuickBooks/Excel is fine for now, but as we scale up, I will be looking for something more robust as well. But QuickBooks for one company is like $70/month. So that might be best for you at your stage, OP—especially from an accounting perspective as QuickBooks integrates with your bank accounts automatically.