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If you want to be careful, just submit a ticket to your internal security team notifying them of the transfer. That way it’s documented, and if they want to, they’ll use tooling to validate that those are indeed personal files.
It’s usually a gray area and doubtful your policies are explicit either way, but IMO you lose nothing by documenting it.
Mentor
Gmail - worked for me for over a decade.
How many documents are you talking about?
Separate question I guess - are you “worried” about being observed and perceived as taking EY documents and getting in trouble for that?
Or are you worried about the security of your personal documents in the cloud?
Both matter, I suppose, but it’s unclear which you are asking.
Ok. Well, broadly your data is considered safe on the cloud (say, Google Drive or Microsoft OneDrive etc) as long as you keep your account secure.
Make sure you have multi-factor authentication enabled on your account. If not, and someone gets your password, then they will be able to login as you and get to your documents. With MFA that’s much harder.
You could over-engineer things if you’re paranoid - encrypt your files locally before moving to the cloud, and store the encryption keys on a competing cloud (eg files on Google, encryption keys on Amazon). While this technically provides you even more security, it’s overkill and creates management overhead that isn’t justified.
Most of your personal data can be accessed by bad guys by compromising the companies that you interact with anyways, so you can spend all of your waking hours trying to secure the copies of documents you have, while that same data is just harvested directly from the source.
Inform your IT support team and have them do it and validate that it’s personal. Have seen a lot of instances where firms use file downloads to mess with people on the way out
Mentor
Ok as a former EY partner who left if you are leaving there is a defined process to do this that you are given - follow that.
I can speak from personal experience that moving large numbers of files to personal locations with most likely be blocked or at least flagged for investigation.
I used to migrate personal docs that inevitably get stored on the work laptop to iCloud. (now you cannot do this as IT has that access blocked). I received an email”invite” from investigator (former FBI btw) to review every document I moved. In my case it was pictures of my daughter’s soccer match but it was kinda scary.
Microsoft One Drive
Thanks all. I was asking about security of documents in the cloud.
Isn’t this where you pick up a random thumb drive you found on the floor of the garage and use it to transfer the files? Pretty sure the cybersecurity awareness training said that’s the way to go
Mentor
Yeah that’s the recommended way 👍