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All the information goes on their calendar for me. Flights, car service, and anything basically timed goes in the time slot. Hotel details go on top for the full days of stay. It always includes name, address, phone number, confirmation number, and if it's for flights seat numbers. I have an executive that needs so much detail on his calendar, it goes as far as if he's traveling and there's a meeting, the 30 minutes to 1 hour before hand has a block with directions, address, if there's a security QR code to get in, and all that stuff included. If it's not on his calendar he's never going to figure it out and he will message me for it. By putting it on his calendar I have eliminated all of that.
Your boss sounds like a child. Thankfully, mine doesn't require that level of hand holding. I send him the details in an email and he can do what he'd like with that information.
Text message right before they leave with just the essentials. Flight time, hotel name, confirmation number. Beyond that it's on them.
It’s like dealing with a bunch of babies.