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I would bring lots of waters in a cooler, a battery-operated fan, and comfortable shoes/clothing.
See if your supervisor will accept to absorb the cost of those life-saving tools on the event's budget. If not, you could say something about having a medical condition that doesn't allow you to work without such life sustaining tools during peak heat hours and you'll be happy in that case to do early morning or late afternoon shifts. Maybe hinting at the fact that the prior year you felt really ill and later spoke to your doctor about it who advised cooling measures be out in place by your employer. Maybe your supervisor will read between the lines and understand that should you l feel ill and pass out, that could be a lawsuit for the company if they don't accept to pay for products that help you stay cool if you're the one that is forced to be there during the peak heat from 1-5 pm.
Say to your manager “I think it’s great we do events like this. Would next week or the next be good to tend to the personal things that I rearranged to assist this weekend?”
Assuming you are exempt ?
Ok, so I am outdoors in humid Southeast Texas dealing with my equines on weekends most of the day with crushing heat and humidity from May through early October. The two things that have made a difference for me in terms of survival are an 1) ice vest, and 2) neck fan. They keep me from going into heat exhaustion or worse when outside for hours on end having to get chores done. Onyx does a great plant-based vest that solidifies in 76-degree-and-under temperatures, so no freezer is needed, just an ice chest from which you can rotate the one you just wore to pull out the second one that has cooled off. As the plant material melts, it cools you off. But they're quite expensive, though I got mine on a GMA deals and steals daily offer at 50% off. But I believe they have kept me from damaging my internal organs in 100 degree weather for hours on end. Walmart sells neck fans for about ten bucks during the beach season l, so they may have some right now. Those are great for angling toward your face when moving around and recharge via USB (the charge lasts about an hour or two, so you may want two of them and take a cell phone battery pack to charge them on to ensure you have air on your face and the jugular veins of your neck which will help cool off your body). And if you're sitting, you can get a USB rechargeable fan to blow on you (I love my little GeekAire one). Just some ideas for you to survive the heat, nor deal with your inconsiderate supervisor's tardiness which is a whole other can of worms.