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1. How far in advance: as early as you’re comfortable with once you’ve found what you want. I started reserving my rentals 10-12 months in advance and adding more as I decided on more.
2. Check with venue? Yes please do check what you have to rent. Like asap. You don’t want to find out a month in advance that they don’t have linens for the tables (if they need to be covered)
3. Coordination: depends on the venue and the rental company. My venue and rental folks were super accommodating and worked with each other to meet each others’ rules but I doubt that’s a guaranteed service across all vendors.
Agree with all of this. My venue did not do any set up. They put out the tables and chairs and that was it, so my coordinator had to do table cloths, centerpieces, etc. I can vary greatly by venue.
I was able to plan my wedding in 5 months. Spring weddings are popular so those dates get booked fast. If you don't want to deal with multiple vendors and outsourcing, I recommend using a hotel that provides a lot and has other in house vendors like for the cake, linens, etc.