I have a massive data dump from a client. Each row is a specific incident that: 1) occurred on a single asset, 2) either low, minor, major or serious level, 3) happened to an employee, customer or contractor, and 4) happened in 2018, 2019, 2022, and 2023.
What is the most efficient formula to use in order to count each single incident, for example (this is what I need): how many - low risk incidents happened on asset A to an employee in 2018?
All need to be counted, COUNTIFS function not work

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Pivot table

likehelpful

@Lapd1 a YouTube video tutorial shall do you solid. It’s honestly applicable to 80% of situations that require a quick data summary. It’s not super dynamic so depending on specific use cases it may or may not be the best idea but for a simple count/sum/average of # by emp and asset, it is genius.

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Use a pivot table. You should be able to break it down from there

likehelpful

Pivot table is easiest as others mentioned. If you need some more complex than a pivot table using filters and countifs (you might need to count rows, which is why it isn’t working for you). I had a similar issue and I’ll look for my post since it had a few solutions.

Note that I ended up switching to powerbi to do this because excel was limited compared to some stuff I could pull off with Dax and M queries that didn’t seem to work as nicely in excel.

likehelpful

Makes sense!

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Hi - use a pivot table. When setting it up check the box ‘add to data model’ this way you can do a ‘distinct count’ in the values area.

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Oh distinct count is really smart! Thanks

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