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1. Time blocking - calendared
2. Buy a time blocking cube timer
3. Have an efficient way to constantly update your to do list, whether that is getting a notebook with erasable pen, using Microsoft One Note or similar or getting a nice spiral bound notebook. You need to be able to constantly see what’s on your plate and re-prioritize in real time.
4. Figure out if you think best in the AM or PM for both big and small quick tasks. Knock the easy ones out first, then tackle bigger ones.
5. Figure out what annoying or repetitive tasks you can automate and do it.
6. You can’t do everything, so you are going to need to figure out how and what to delegate. No way around that eventually.
7. I find that when I allow people to schedule meetings for me without any gaps in between or were they leave me with no big chunk of time to work on emails or tasks uninterrupted during the day, I really struggle with coming back to things I’ve half started but not been able to finish. I work much better with having time between meetings and a chunk of uninterrupted time. That is by no means always possible, but I try to engineer my calendar that way.
You’re going to have to learn to delegate to the greatest extent possible. I was like you my first 2 years of practice. I refused. Another junior who started at the same time as me was surpassing expectations despite being subpar at the lawyering aspect because she knew how to delegate. She was also seen as a better manager.
Next, have your workspace set up to minimize you needing to get up. Pens, paper, everything in one space. If you choose to work at coffee shops, have a go bag already packed containing all your essentials. Try to have a space that’s just for working. I try not to work from bed or my couch unless I am feeling unwell as then those spaces no longer become associated with productivity. My home desk is associated with productivity so I work when I’m at it.
I recommend using the Forest app which is a great timer on my phone that gamifies me doing work for 20 minutes or so and not touching my phone until then. Really works on slow days.
Also, start on something that’ll give you an easy win and make you feel accomplished, whether it’s creating a letter you need to send out or doing a mini 8-k for example. That feeling of accomplishment can be the springboard to your day.
I struggle with this too but these are tips I’ve learned to make it easier to start. I have ADHD and some chronic health concerns that make me exhausted all the time and often don’t feel well, and these things help me 90% of the time
This is a really good response! Very helpful. Thank you. I’m going to adopt some of these.
Asides from delegation, you have to learn to prioritize. Like I really think about my tasks in the morning before I go into it and decide what I need to do, what is most important and what is least important. Also do this the night before so I have plan in the morning!
I recommend a Franklin covey 2 pages per day calendar, while properly and fully using the prioritized daily task list and timeblocking via the appointment a schedule. It’s on your desk open at all times. It’s your lifeline.