Can someone teach me how to better manage calendars, in terms of which calendar application to use and how many and what calendar labels are?

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I manage all of my appointments in Outlook, using color-coded calendar labels that differentiate among internal, client, and “other” appointments.

You can name the labels in whatever ways you want and attach whatever colors that suit your aesthetics. Here is a glimpse of my system:

Internal appointments, all green. My definition of internal is all invitees are those who work in the same firm. This means that I code a client project-related internal meeting green.

Client appointments, each client has a different color. This helps me to see which clients I am supposed to talk or meet with whenever I see my calendar.

“Other” appointments include travel time, calendar blocks (to gsd), and personal appointments that need to occur during normal business hours. I also give each sub-category a different color.

What I have is a very colorful calendar. But, since I build my system over time and since I know exactly what each label and color represents, it works wonderfully for me.

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I feel like google and you tube will be a better avenue for this

Agree, Youtube Thomas Frank- he has some good Productivity tips if you are looking for some inspiration.

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