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I set up a very robust folder and filter system. Both Outlook and Gsuite have pretty good tools for this.
Automated alerts (like flow failures, etc) go into a special folder. In low-priority cases, I also automatically mark things like this as “read.”
Company-wide emails from specific email addresses go into another folder.
I also have special project folders set up to catch communications from certain people or about certain topics using keywords or emails. Usually these are FYI kinds of things that I can sit down and go through at my leisure each day.
For things I need to do with no set timeline, I move them onto a to-do list.
For things I need to do on or by a certain date, I turn the email into a calendar meeting for myself to block time to do it.
I answer questions right away, unless I can’t, and then I flag the email for response ASAP.
A good filter system can turn 100 emails into about 10-20 hitting my actual inbox, if that. Much more manageable!
I'm still trying to figure out how to organise anything and everything 😆 I feel your pain
I almost immediately archive everything that doesn't relate to me. It gets frustrating having to sort through everything, so I pretty much scan and filter right away. I treat my inbox like a to do list, so it drives me bonkers trying to keep dealing with so many messages.
Just read it ✔️
I spend more time managing incoming emails and the Slack noise, and with the increased meetings over the past few years, I don’t really even know my actual job function.