Not sure if there is a formula to this but is there a way to predict how long you should put a meeting in for?

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how i do it, but not sure if its a good guideline: short agenda, 30 min, and you can end earlier than 30 min if you finish before. everything else 1hr, if you need to go over, schedule a 2nd follow up meeting.

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Stick to stacking shelves

likefunny

If I'm the one organizing and running the meeting and in control of the agenda, I'm rather harsh about time boxing the agenda items.

My general guidelines for meetings with <15 active participants:
1) 5 minutes per established, non-contentious item
2) 10 minutes per established, contentious item
3) 10 minutes per new, non-contentious item
4) 15 minutes per new, contentious item
5) 5 minutes per general parking lot items

If it's a meeting with >15 active participants, I generally add 5 minutes per #1-4. I add those up and then schedule the meeting for the next multiple of 15 minutes. For example, if I'm scheduling a meeting with 12 people and we've got 4 agenda items to cover that add up to 35 minutes per the rubric above, I'll schedule it for 45 minutes.

I am very strict about time boxing and will either pull long discussions offline or schedule a follow-up meeting specifically for that topic so it doesn't derail the main meeting.

likehelpful

That's #5 :-)

funny

Thank you for the thoughtful response

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