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Privacy specialist here, typically juggling multiple deals plus our own practice. It just takes time, honestly - when I started it was overwhelming and now it’s settled in a lot more and it’s routine. I keep a running word doc with a few bullets about the facts of each transaction (deal type, industry, current stage, etc.) and that helps a lot, both with staying on top of things and with keeping things straight.
As far as our own clients, that’s what I pay more attention to and the hopping around just sort of comes with the territory. It does get easier though.