Managers, how do you keep track of what tasks each member of your team is working on? I want to organize this better so I don’t overload someone while another teammate is light.

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Good resource managers are worth their weight in gold

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I ask my team to flag if they have too much or not enough work. And then I troubleshoot if there’s an issue and make sure people feel comfortable/supported in saying they have too much on their plate. But I think it’s not unreasonable to put that responsibility on them. Also for some busier teams we have daily 15-minute check-ins where we run through everyone’s priorities and can shift projects if needed.

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Talk to them

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Have regular conversations with them. Empower them to speak up when there’s too much on their plate. Trust them to speak up when they have free time.

I have a resource manager who I work closely with to look at it on a macro level using project management tools… on a micro level it’s never going to get better than regular conversations. We have a group call a couple times a week, it’s super casual and basically there for the purpose of elevating problems or an opportunity for individual contributors to ask for help, whether they’re short on bandwidth or feeling stuck on something.

The important thing is to keep it informal and conversational so it’s a place where even juniors feel comfortable calling out a challenge. So try to do it without anyone who would make it intimidating to do that. If you’re that person, be less of that.

It’s like 10 minutes tops.

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