For EAs/admins who support fast-moving leadership or committee meetings: how are you capturing accurate notes when recording/transcription is not allowed?

I’m looking for practical workflows, templates, shorthand methods, or post-meeting habits that actually work in real life. Some of these meetings move quickly, and I’m trying to improve my own note-taking process without relying on a recording.

Would love to hear what’s worked for you. TIA!

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In this day and age, work smarter, not harder. I use Otter and ask ChatGPT to summarize. I take physical notes of important details such as names, dates, etc.

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Typing notes in real-time.

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First, I would really question why recording and/or transcription is not allowed. Then I would break down why it is better to at least transcribe. I had this issue with the position I'm in now. After sitting down with all the leadership, it became clear it was because sometimes they said things that probably aren't professional. Mostly, it's just cursing and unhappiness with some of their leadership. Notes are just for us and to capture action items. Now, sometimes it's tough to catch all the items for action as it's not always laid out clearly. I support PhD researchers/professors and there is a lot of lingo I'm still learning. Anyway, I convinced them that transcription had to happen or recording to be sure I captured every important item. I told them their back and forth about people that wasn't relevant would not be included. Also, these items (raw recordings/transcription ) are deleted after 4 months....I believe.

Basically, you need to dictate to the group it is for the betterment of notes/minutes/action items. Nearly everything is negotiable.

I secretly record them on my iPhone and then let it play to dictation on Word. And then have AI copilot rewrite them.

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