I am moving out of my primary home & renting it out. I have lived here 3 years and will be returning in 2-3 years. To simplify bookkeeping & documentation for my taxes, I was thinking:
- opening a new HYSA with some liquid funds (1% of property value)
- paying utilities + maintenance expenses through the HYSA (& keeping receipts)
- depositing renter's checks in HYSA
- continuing to auto-pay my mortgage+escrow through my personal checking account

Continued in comments

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We just have a checking count for rental income and expenses. I keep a couple thousand to pay regular expenses (gardening, pest control, etc.) and all cash over that amount goes to my personal brokerage account (money market emergency fund). If more is needed for an irregular expense I just pay it and record where the money came from. I have a separate credit card for rental expenses. It’s pretty simple since I’m reporting as a sole proprietor.

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Is there a specific credit card you would recommend for rental expenses? Should I consider a card from Home Depot or something like that?

I would not use the HYSA to pay for personal costs but may occasionally use it to reimburse rental maintenance costs (in rare cases where I can't pay with the HYSA).

Is this a sound plan?

Do I even need a separate HYSA?

Would a credit card be better? Note: Some city costs can't be paid with a credit card.

What about if I want to take some "profit" from my account and spend it on personal costs or invest it in something else? Does that taint the separate account?

I just have a google doc I update once every month or two with anything I pay. Mortgage payments and auto pay bills are easy to track down. If I have a one off expense, I just have the receipt sorted into a folder in my email, and check that folder when I’m doing my bookkeeping. It only takes a few minutes each month.

No need for separate accounts with only 1 property IMO.

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