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Science & Democracy... Thoughts?
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Put the schedule on a slide and ask them where to cut time. If it's impossible to cut down time on certain lines, tell them why it's impossible. Provide alternatives that might get the deadline, even if infeasible. At least you can look like you're not trying to be a wet blanket. Can you run more experiments in parallel with double the budget? Maybe it would only cost 20% more? Explain how that affects your risk posture.
Mostly you want to make it clear that you want to find a way to make it work, but need their help to understand where to reclaim that time.
Chief
I would set up a gantt chart and ask for their help in timing it
Usually when you present the timeline in this format people understand and then you may have to send it up to leadership
You have to love when you’re funded or employed by people who don’t understand basic math or science. This is what the research industry has become. Everybody wants to see a quick turnaround.
If your experiments follow a protocol I would sit down with leadership and go through the specific timelines for each part of the experiment with leadership. In my experience, administrators often aren’t familiar with the details of the research process; they’re usually focused on funding or administrative responsibilities.
Unfortunately, science generally works on a different timeline to business interests. The trick is to be honest upfront about setting realistic deadlines given your resources, with solid explanations of the experiments (without going into numbing detail for the non-scientists) to back up your estimates.