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Paralegal puts them in calendar. I also make a spreadsheet for each case, print them, and tape them to the wall.
Just entries on what is due and the due date, often a copy/paste from the scheduling order.
Obviously, they go in Outlook, but I also calendar 1 week, 2 week, 30, and 60 day reminders. I also would send out emails every Friday with the upcoming 2 weeks' worth of deadlines and who was doing what. For just me, I also would keep important dates on a whiteboard, and for my teams, we had excel charts with all the cases, important deadlines, status of experts, depos, etc. Overkill, maybe, but we never missed a deadline.
Calendar and regular meetings with assistants/paralegals. You look it at everyday don’t make it difficult on yourself.
25 years of practice and all kinds of technology…nothing has replaced a good old fashion tickler card system.
I keep everything in Outlook too…but sometimes a support person makes a mistake and this not a good answer to be giving a judge. I have an index card for each case and also the Excel sheet method…but again…sometimes the internet and WiFi break. The index cards are filed by 1-31. I file a case card on the next day I need to touch the case. So each day I pull out the cards for that day and it is my to-do list. In 25 years of litigation I have never once missed a deadline or responding to an adjuster or a client on time.
A dry erase board helped me stay organized. I added each active matter, latest step, next step/action items, and deadlines. My practice area has lots of moving targets so the board made it easier to quickly erase and rewrite info.
This quickly ruins the dry erase boards. They are unfortunately not meant to have things written on them for more than about 24 hours before erasing. It works for a few years, and for some reason law firms never want to replace them.
I keep a dry erase board on the wall my monitors back to and I color coordinate them, in addition to outlook reminders. I find that works wonders for me. Especially if I leave for vacation and need to remember what I worked on (vacay brain is real)
F
I recommend Todoist. Like to todo list, plus calendar, plus reminders all in one
Every Mac always has a calendar that is part of its software package. You can attach documents to every date entry. That is all I use.
My paralegal adds dates and reminders to both of our calendars. Like Counsel 1, I keep an Excel document as well just to have it in two places. I have never missed a deadline in ten years now. It really doesn't have to be difficult.
I like the Microsoft To-Do App. I create a list for each case and add tasks with due dates and I will also create reminders to start a task. Deadlines change so I find this way easier than re-writing handwritten lists or calendars.
Paralegals calculate all deadlines and generate reports using Prolaw, I keep track of them in a paper calendar (circle around big deadlines, square around big hearings/appearances) so I can visualize them and plan out my time.