How do you break down large, complex epics into smaller, manageable chunks/stories for the team? What tools or frameworks do you use, and how do they help streamline the process?

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Epics -> Features -> Stories

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In collaboration with engineering. I will do story mapping for larger efforts with them to talk through what they think the work is and where the bulk of the effort will go. Then we can take the story map and distill that into tickets more easily. My years of experience mean I can often guess what is a “manageable” amount of work for a story but I’m wrong often enough I try to work with an eng counterpart when mapping the work.

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I find it easier if I have a user flow in front of me. Epic is the big chunk that you have on the roadmap. Features are... big steps user has to take - login, payment etc. Stories - what user has to do step by step in the feature. As a user I want to be able to: register account, receive verification email, enter my email and password, recover password. Then for each story you might try to dive into tasks, but those would be high level strokes to kick it off with the engineering team. They are the ones responsible for the tasks, but you can help with the bigger ones.

I would really consider user story mapping. Take a look at Jeff Pattern's book "User Story Mapping". Alternatively you can also consider the jobs to be done framework as another way of breaking big and scary into small and manageable.

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