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Create and distribute a concise yet complete agenda. Manage the flow of discussions with assertiveness. Do not be afraid to remind attendees of the agenda items and objectives when digression begins to occur and supplement it with “we can take this offline” or “...make it an agenda item for the next meeting.” Remind attendees when it’s 5-10 minutes before the scheduled end time. Recap key discussion points, takeaways, and next steps before end of the meeting.
Send calendar invites along with a clear agenda beforehand. If necessary, send a follow up email 24 hours before the meeting. During the meeting just go through the agenda..