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Not to be a downer, but if leadership is ok with the status quo, I’d just figure out a process for yourself with the existing ways of working. I’ve been on several teams that have attempted this, but implementing software like this is an uphill battle even when you have support of leadership. Without their encouragement and participation, it’s doomed to fail.
When you say elders, do you mean leadership? Or people working in the existing process that are used to it/would resist change?
If it’s leadership - almost any software will have case studies that show how their system can help your team be more efficient.
If it’s people working in the existing process, propose your idea, let them rip it to shreds (because they will), wait a few weeks, then ask for feedback on what they’d like to see improved in the process. I bet their answers will help you frame your idea so they will be more interested, and since it won’t be the first time they’ve heard the idea, it won’t feel as new/uncomfortable the second time.
As for recommendations:
1. Workfront
2. Ravetree
Came here to say sounds like a job for work front but ALSO recco a really good book on service design — ‘Good Services’ by Lou Downe that has been super helpful for me in thinking about process. Also I would recco to do a couple of post mortems/design thinking sessions with the team to capture their insights and build a process around them. Always check with the executors of tasks before building anything for them ☺️ and then choose the tool that fits that!
Jira is the ideal solution imo. Start small with Basecamp just to get your team using software and then pivot once they outgrow the basic task list.
Maybe the reason they are fine with the current situation is because they aren’t aware of or understand the necessity and function behind programs like these? Or has conversation on the subject been had previously, and the thought been shut down? Though it shouldn’t be falling on your shoulders in the first place, perhaps if you could come to the table with a couple different suggestions, their associated cost/potential cost-saving/employee engagement and productivity impact/etc., they may be more receptive to the idea? Another thought, do you think that there are other members of your team, from across the disciplines, that would be on board with tag-teaming this effort alongside you? May be more impactful showing up as a united front.
Oh and, duh, sorry- in answer to your question… based on what has been employed at the various agencies I’ve been at (and think pretty much constitutes what is most commonplace):
Best experience:
1. Basecamp
2. Workfront
3. Asana
Worst experience:
1. Email- Just absolutely, 100%, straight-up no 🙅🏼♀️
2. Microsoft Teams Planner
3. Hive