Writing down to dos really help to get things done but I cant even follow one steady system to do a brain dump - I have it scattered all over notepads, notebooks, one note, notes app on iphone. Ugh. I need help. What are some strategies that help you.

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I’ve tried this a bunch of different ways, and still have multiple lists. But I have converged on a system that I’ve stuck to for years now

- things that have an obvious schedule go on my calendar. Anything I need to do to prepare for that meeting also goes on my calendar right before the meeting.
- things that are specific to a shared work project go on that projects environment (like trello).
- shopping lists - including future gift ideas, groceries, things on my wishlist, anything I want to buy - all go into my one grocery list app (I use one called list ease. It’s not great but it’s free and works).

- all other items get dumped into small items go on a text doc on my desktop. (Yes, a plain old .txt) it sits on the upper left corner of my screen.


I’ve used all kinds of other platforms like one note, notion, Microsoft to do etc and nothing is more visible to me than a simple doc. I find these apps make my lists “hide” much like putting something in a drawer. Out of sight out of mind.

I’ll post something about my to do management -

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I am so glad you mentioned “hide”. I use Trello and calendar to track things but noticed that I forget things because they are out of site in Trello.

What I have worked for me is to write my intentions for the day and to-do list in a notebook based on Trello every morning.

A notebook and Adderall.

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Follow so hopefully I remember to come back and steal ideas from this thread because I also need help with this

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You need to read the book or listen to the audio book , Getting Things Done. It will tell you how to add things to your bucket list of things that need to be done and how to to follow through

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I use a Google doc, most recent date at the top.

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I havent found just one system that works for me - I use OneNote, Trello, and my inbox/sent items.

My inbox and sent emails are sorted by flag. Any email I get that needs my attention gets flagged until I’ve addressed it. This keeps me from forgetting to dos I get emailed. Any email I send off that needs action in my sent box gets flagged until I receive an answer/it’s off my radar. The flags get checked in the morning and before I log off and anytime I have a spare minute.

OneNote tracks details of projects and action items. Each project has its own tab with details on action items and there is an Action Items tab that lists the projects that need my attention and due dates.

Trello tracks due outs and staff assignments for my bigger projects that have a lot of moving parts.

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I created a to do folder so I can keep track of outstanding items

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I started putting events directly into my Google calendar after triple booking myself MULTIPLE times.

For necessary work stuff, a sticky note on my computer does wonders

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Honestly I have a notebook and I get out a piece of paper and dump. I write down anything and everything that is on my brain. From there i turn it over and prioritize into: 24 hours, 48 hours and this week (how quidkly i need to get each thing done). It works well for me.

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