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How is the hike and bonus guys
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I add everything to Google Calendar. I also print and color code when IEPs and progress reports are due.
Schedule early before due date. You would be surprised how often they change and if you make it close to the due date and then have to go over, you hate to be out of compliance. Also, service providers, at least mine here, like when I schedule it out early. If I have one in May, it will already be scheduled by the end of March. With large caseloads my service providers have, they like having it on their calendar early. We have teacher here who will tell them “oh yea, there is an IEP in two days, please have your things ready” (many times they will just not show up).
Our school has multiple google calendars where one is for general calendar and another is for special education meetings. All of the service providers share the calendar so that they aren't asking the speech pathologist or the psychologist to attend two meetings at the same time.