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Use the audio to type function to capture full notes, write down key action items during the meeting and speak up at the end to reiterate action items and ask if there’s anything not captured. Send out the key action items shortly after call you (1-2hours) and add a note that you will follow up with a full recap of the meeting (if your immediate list was not enough). Shows that you are taking ownership and involved in the discussion, plus it takes the heat off of a micromanager who is expecting something right after the call.
Hope this helps!
Np, cause I’ve been there. Being the scribe is no fun, you’re doing great :)
In the chat, I add in notes, decisions, action items and screenshots to reference later. It helps remind what happened.
An hour is very timely
An hour is fast 😂
I normally expect it to be done within 24 hours so you are smashing it.
I take notes during the meeting to make it easier. I focus my notes on super key info and action items rather than taking notes on the entire conversation. I almost craft my notes like a recap, and it helps get them out faster!
Thank you!
Oh wow. So maybe I’m being micro managed because if I don’t get it to them within an hour or two ….it seems to be an issue
End of day is fine.
Are you able to go into your meetings with the questions/directions that must be addressed? If so, set up a template where those questions/directions/topics are already outlined. Then fill in the answers. And then have a other sections to document anything important that was also discussed.
Just a thought. But agreed…one hour is crazy fast. If you are making that happen all the time you are actually crushing it!
It’s dependent on if I’m leading it or not.
Thank you!
are you leading those meetings? if so, maybe discuss someone else taking notes. but if not, you should be able to start cleaning up your notes live during meeting. for example, i’ll begin to bullet my stuff out, consolidate into sections etc. but yeah an hour is quick- even 3 hours is fine. but past that it begins to sorta be a little too long imo
Sometimes I’m leading and most times I’m not.
Try Otter.ai
I recently started using that and it’s very helpful
If its for creative IR put notes in the deck as you go as comments. It’ll basically be done when you finish the meeting. (Make someone else drive the deck if you can)
An hour is super fast and if you JUST had the meeting then the participants are most likely not reading your notes.
I’f you MUST be faster then you should create a template that you have set prior to the meeting and complete the notes during the meeting.
Thank you!
Otter.ai always helps me. you can link your Outlook/work email to it and it automatically links your meetings
Also, this is not an ad lol. I do the free version, but the upgrades are fairly priced if you’d like to use those!
Coach
1-2 hours is good by me fren
My team started using Otter.ai for meeting recording and taking notes. So far it’s been really handy. I still take notes on my notebook while presenting.
Mentor
Firstly an hour is amazing especially if it was an hour meeting with 10 people speaking well done!
Secondly send an agenda ahead of the meeting use the agenda items as themes. Then next to each them write Update: xxx and action: xxx you literally force yourself to listen out for those two things and consolidate next steps into the timings
Very helpful, thanks
My account & PM teams have a shared notes doc for internal calls and a separate one for client calls. We’ll all type live notes depending on who’s in the meeting, and then build the recap from there. It saves time looping everyone in, and we can always check it before the formal recap goes out if we need to.
An hour is more than fine.
Same day is ideal. But the point is not to play court reporter capturing every word, but to capture the relevant info and actions.
Context is helpful but,
WHO is doing WHAT by WHEN.
That’s what matters most.
I would hand write your notes as much as possible, because you’re a lot more present in the meeting. Whenever I type my notes up and look at what I scribbled, I actually recall a lot more information.
Only jot down the most important info - any questions, key feedback, what the team aligned, and next steps. Keep it super short and concise for the eyes to read quickly!
And, I usually try to get the notes out asap within an hour or two is totally fine. It’s def understandable when you’re in back to backs.