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You can also use Google's recorder app. It will automatically save the conversation to the cloud. Adds tags automatically (may need some adjustments here)
Can also use otter.ai This one takes a bit of a learning curve with the AI.
Google Recorder is amazing!
Otter is good
You'll have to summarize it anyway and don't tell anyone or get caught. It's borderline recording without permission and certainly using unapproved tools that record/store data.
Rising Star
Thank you, OW1. That was my understanding about how dictation works/why it exists.
OneNote audio feature is my preferred hybrid / note-taking app. You turn on record, start typing, and it pins your notes to the audio. Saves you the stress if you missed something in your notes since you know exactly where the discussion point was in the audio
Minutes are meant to be summaries of key decision points and other outcomes. If you’re typing “like a mad woman” for them, you’re capturing too much detail.
Also, be forewarned that pretty much every tool mentioned above me could cause a data privacy/security/confidentiality issue depending on whether your firm has approved them for use or not. For instance, here at EY, no meetings are allowed to be recorded under ANY circumstance EXCEPT with specific approval by Risk Management, and then there are extremely specific tools that can be used that they and IT Security have determined pose little to no risk of running afoul of client confidentiality agreements (i.e., processing in the cloud). Can’t imagine other firms are too much different.
And that’s not even getting into the nuance of state/national laws governing recording of conversations without full participant knowledge…
Rising Star
I work for a small firm of 15 people. My boss is very particular about how his meeting minutes are captured. That’s why I’m struggling. I use to summarize and got told I’m missing information/details that he looks for later on when he needs a refresher. I guess I’ll have to somehow ask the firm if there can be supplemental tools for me to use to avoid security issues.
Activate google translate (or other voice recognition app) in your phone during the call and put your laptop to “speaker mode”
Switch on a voice capture app on your phone and keep your phone next to the laptop while in the meeting (to record the conversation without declaring it to anyone on the call).
Once you have updated your notes, delete the audio file on your phone - to free up space :-)
Rising Star
Just so everyone is clear, I’m not planning on illegally recording meetings with anyone, internal or external. I just wanted to know what dictation methods were on the market and/or if the one I already have access to (aka Word) would work. I will be talking to my boss about supplemental tools and if he says no, then it’s a no and I’ll just have to scramble at note taking.
I hope he'll be supportive of your suggested methods. 🤞
Rising Star
I think zoom already has a transcript feature built-in that you can use
Rising Star
It does not require the record to be turned on, I believe - but Idk about host vs non-host tbf
Ditch Zoom use Teams. It does transcription for you.
Why bother just get otter
Pro
Teams does transcription and even has live captions on the recording.
Otter Ai is the best
Zoom has a transcribe feature!