{ "media_type": "text", "post_content": "I'm being audited - they're taking back 3k of my reimbursements - all are hotel / taxi bills that hit my corp Amex on sundays, but are being refused b/c I didn't book time on those days. WTF!?!?", "post_id": "59b379035d440300116156e7", "reply_count": 72, "vote_count": 13, "bowl_id": "552d1d24dc1c586b09d2d051", "bowl_name": "Consulting" }

I'm being audited - they're taking back 3k of my reimbursements - all are hotel / taxi bills that hit my corp Amex on sundays, but are being refused b/c I didn't book time on those days. WTF!?!?

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OP, this is all on you. Policy clearly states provide receipts for amounts over a certain threshold and hotels are to be itemized. Pretty simple ask. They all sit in a buffer so you were to lazy to make a few clicks and attach. How do they know you weren't lumping in alt travel with work and trying to expense it? The system is designed to flag large expenses with no receipts not read the locations on them. Just do it right the first time instead of making all kinds of assumptions and save your self-righteous outrage for when you aren't the source of your own misery

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@P10 most engagement leads don't assess expenses line by line before issuing a bill. Probably should, but most don't. I do quick checks for things clients might object to, but my job is not to double as an expense auditor. Lots of drama in this thread. Hotel receipts are often available on hotel web sites and/or emailed to you, or else call the property and ask them to send it to you. Uber receipts are emailed too, plus are available in app. Airline and train invoices and itineraries are emailed to you from Concur. Save those, it only takes a few clicks - I have a Google Mail filter set up to apply a "travel" label to all that stuff. Charge the excess travel code for Sunday travel - it helps your overtime hours metric (though won't increase utilization). Make sure your time sheet location matches where you're using your AMEX on any given day to minimize audit risk. Escalate actual expense stupidity to your RP. If you get stuck with a disallowed expense at the end of the day, you probably actually violated policy.

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C1 - you're wrong. If we use our AMEX, no receipt is required.

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I hope this auditor is new or something - I'm booked solid on a project for 9 months, and they're now roping in my Career Coach, requesting his approval for 14k worth of expenses (receipts came in on weekends), and refusing to pay me another 3k. Ain't nobody got time for this shit.

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1. Escalate to your RP...now. I'm a partner and I'd be in someone's shit over this really fast, because it's stupid. Don't try to fight the auditor, let someone else do it...someone who signs their check. 2. C1 is wrong, we aren't required to submit receipts. I consciously don't save anything that's not required by policy. As we used to say in my past life (military): "If the minimum wasn't good enough, it wouldn't be the minimum".

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Why is providing the receipts such a big deal for you guys? All major airlines and hotels have these magical things called "websites" which you can log into and download every previous trip receipt. Seems like you're making this a bigger deal than it is. Download & provide the receipts and you'll be fine

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Wow that's a new low

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Ah, We are required to submit hotel receipts so I haven't been in this situation

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Wow, wtf, get a partner to back you up!!!

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I also got - I see you requested 2 double beds. Was someone staying with you? Wtf???

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Can't you give them the hotel folios to prove it was for M-Th?

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It's only money OP

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Holy smokes pwc sucks

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Also, one of my favorite questions is, "So, are we going to credit these charges back to the client?".

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A bunch of overreacting in this thread 🙄

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As long as it's an obvious business expense, it should be sorted out. Sorry you have to go through the trouble though

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That is scary. We all do that.

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No, I haven't provided receipts - I shouldn't have to provide receipts. Auditor should see I'm in that state from my dinner charges, etc... yet hotel charge hits my corp Amex once a week - sometimes on a weekend. It shouldn't take a rocket scientist to figure out what happened, and that they don't have to make me dig for old receipts and spend hours scanning, labeling, and email/faxing them in.

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Fuck this....another reason to leave this shitty firm

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They must be on an auditing binge. This week I had $4K worth of flights rejected as "personal". I complained to help desk that I didn't have receipts anymore (I didn't feel like going through hundreds of emails for invoices), and they told me to get email approval from my manager. I wrote a two line email, he replied "approved", the help desk person attached it to a new trip report, and it's done (hopefully). Good luck

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Don't worry about it OP, had a similar situation just talk to your engagement partner or director. Show them some proof that these were during the week and got posted late. They will approve it. Got audited for 6k showed them proof for everything didn't have to pay a penny

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