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Why is providing the receipts such a big deal for you guys? All major airlines and hotels have these magical things called "websites" which you can log into and download every previous trip receipt.
Seems like you're making this a bigger deal than it is. Download & provide the receipts and you'll be fine
1. Escalate to your RP...now. I'm a partner and I'd be in someone's shit over this really fast, because it's stupid. Don't try to fight the auditor, let someone else do it...someone who signs their check.
2. C1 is wrong, we aren't required to submit receipts. I consciously don't save anything that's not required by policy. As we used to say in my past life (military): "If the minimum wasn't good enough, it wouldn't be the minimum".
@P10 most engagement leads don't assess expenses line by line before issuing a bill. Probably should, but most don't. I do quick checks for things clients might object to, but my job is not to double as an expense auditor.
Lots of drama in this thread. Hotel receipts are often available on hotel web sites and/or emailed to you, or else call the property and ask them to send it to you. Uber receipts are emailed too, plus are available in app. Airline and train invoices and itineraries are emailed to you from Concur. Save those, it only takes a few clicks - I have a Google Mail filter set up to apply a "travel" label to all that stuff. Charge the excess travel code for Sunday travel - it helps your overtime hours metric (though won't increase utilization). Make sure your time sheet location matches where you're using your AMEX on any given day to minimize audit risk.
Escalate actual expense stupidity to your RP. If you get stuck with a disallowed expense at the end of the day, you probably actually violated policy.
"Date of charge" is a weekend day. E.g I stay at Marriott mon - fri, but final charge comes in on the weekend.
How does that make sense re: final charge? If m-f receipts should say M-f regardless of time
I was just there, OP. Got audited for a legitimate hotel charge... luckily I still had the receipt. It was resolved shortly after that. If you have the receipts, it's worth it to just submit them and forget about it after.
All part of accountants running the show and having no vision to grow the top line. Good luck to anyone stupid enough to stick it out.
And You provided the receipts showing the charge is for the weekday? This auditor is off
Yeah we're required to provide only hotel folios, so not been in that spot. Never been denied a weekend hotel charge though
Get partner approval. You should be fine
Sorry, OP, this kind of BS really gets me pissed off.
And op - just get in touch with the hotel and give them dates - they'll give you all the bills so you don't have to look.
Are y'all not required to provide a receipt for hotels when expensing? We are required to probably to avoid shit like this.
P1, no. Advisory, MC.
Just ask the hotel to print your previous receipts and cover your Ass.
Seriously...this is ridiculous, it appears the firm is on an audit binge
That's what I don't understand...if the expenses went through when the manager/SM run the WIPs and nothing got flagged by them in the budget, why is it being brought up now?
@kpmg3, let me know when spg has that capability
I am horrified by stories like these, which pop up on FB more and more often. What is PwC trying to get out of this process? I completely understand auditing expenses but if the auditor doesn't understand how the system of record works, we have a huge problem.
@p12 - it's some guy / gal / it who's on the bench and has nothing better to do. I'd just pass it to your director / partner. It's usually handled better there and calms down.
I've gotten a 1.5 yr audit for over 75k. Didn't lose a dime. Good faith effort to prove with receipts , cc statements, and approvals from the right MDs. Takes a little work but it's not hard to prove it.
We aren't required to because our relationship with Amex allows for them to allow us to pull line items at will.