Looking for input. I am diligent to always follow up with candidates if they have not been selected to continue in our hiring process. A lot of people right now look for feedback on why they were not selected which I understand and I have no problem sharing that if asked. The majority is because they simply are not a personality fit for our company and culture. What is the best way to say that? Or do I say it just like that?

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You could just be straightforward and say exactly that. Nothing wrong with being totally honest and blunt.

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Which is my style in most things 😂

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I caution you from giving that type of feedback unless you are also willing to tell them exactly what they said or did that made the team feel they aren’t a culture fit. Ive been recruiting for 20 years and if you’re going to give interview feedback, you should give clear examples that they can’t dispute. A lot of people aren’t good at accepting feedback to begin with, and that kind of feedback with no context often leads to more questions or arguing with you about why the team got the wrong impression of them.

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great advice here

It depends on the volume you're talking about and at what phase of the interview rounds.

I love that you want to give feedback because I'm a candidate who always asks for genuine feedback and would really love it if the hiring manager responded. This rarely happens. I realized this happens where people don't want to provide feedback for the same reason by a company cannot provide a reference letter other than confirming the period you worked at that company. Liability reasons.

That said, I only ever had a handful of people give me feedback and how they did it was meet me for coffee (that avoids having pen to paper feedback) and it was at a stage when I was far down in the interview rounds so the pool was like 2 or 3 candidates so it is manageable to meet for coffee.

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Yeah it’s tough! Volume isn’t crazy. I may interview 1 candidates a week… only 30% of candidates that apply even get a first interview (so many apply that dont meet the qualifications even listed, so easy to weed out). I so a first interview and if it goes well they do a second interview with myself and our founders. I would say about 70% of people make it to a second interview so feedback is after first or second. I try to keep it broad but yeah I think telling someone why is fair! I would want to know if it were me, especially after a 2nd round interview.

I think most people would be curious about how their personality came off and what a personality that would fit better is. Can you give a couple of examples so it is easier to help see how it could be worded or said in a way that might not invite as much back and forth?

Yes! Agreed. We have them do a personality test (specific to our industry) when they apply also, which honestly history has shown it’s pretty accurate. And I share the results of that with them as well so sometimes that can make it easy like “look, you tested out like this which may not be the best fit for THIS role we are currently hiring for” etc.
But some traits (or lack of) that I look for and stick out to me are coachability, adaptability, work ethic, eagerness….. honestly the last few I passed on just didn’t really being the energy. Another one had jumped to a lot of jobs (same role) recently, a few of which I was familiar with their culture (in a positive light), etc with the reasoning of “there were just people there that were hard to get along with”… sort of the… if that keeps happening it might be you - which I can’t say ha ha!

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