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Umm, she solved something others could not do and maintained the customer's loyalty by refunding him for the issue caused by the company. I do not see how they could have done better.
Right??! Best way to further demoralize workers and frustrate the customers...
I wholeheartedly approve of what your coworker did. If it were my team, I probably would have preferred the rep run it by me first, but I would have said yes in a heartbeat.
I've lost count how many times I've been chastised at work for doing the right thing and helping a customer in a practical way even if it contravenes policy.
She did the right thing. That will build customer loyalty. And it was only $35, the company will make it back within a month from that customer alone.
It’s all about the execution. While the action taken probably wasn’t wrong, it would be best to run anything that contradicts policy by a supervisor first, just to protect yourself and your management team.