A customer emailed back, demanding to know why the issue happened in the first place. This was after we had already sorted it. How to respond?

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It sounds like they just want to know what caused the issue. I would respond with, "I would like to apologize for any inconvenience this caused you. (Explain what caused the issue here to the best of your ability without blaming the customer). Thankfully, were able to sort it out! Thank you for reaching out with your inquiry. Please reach out again of you have any other questions. Have a great day!"

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Thanks, that's helpful. It's easy to get defensive when we've done all we could, and people still come back all confrontational; this sounds like a great way to address it while redirecting back to the positive fact that we WERE able to get it sorted out. Thanks!!

I would respond to the customer in an email. Sometimes they just want it in writing for their records.

Explain the reason in the most polite way possible, and make sure to THANK the customer for their trust and patience. Always make sure that the customer never feels like it was their fault, saves you a lot of headache.

I would send them an email apologizing for the miscommunication/misunderstanding and like others have said, thank them for being patient and positively reiterate that you are glad everything worked out. And then hopefully they'll let you move on with your life, and they can do the same ;) Good luck!

This is particularly frustrating when working for a company with customers whose expectations and standards are astronomical. In those cases, I just apologize and say I unfortunately am just an Associate and that I do not have a way of knowing how could this happen.

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