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Do you mean OneDrive? We use Dropbox. But OneDrive would likely work as well.
No. I meant OneNote. Creating tabs for each company and then “printing” documents to the page
I don’t see how this makes things more accessible than just saving them with clear naming convention in a file folder
Query whether the best solution to address these problems isn’t just having something for you (like X1) that gives you more fulsome search options of the contents of files saved your file system rather than foisting an uncommon file management protocol on everyone, but to each his own.