Folks,how do you go about tracking your bills for FSA and HSA reimbursements? Any suggestions on tools for tracking?

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Ideally your provider catalogs all that and is an easy export. You should have an EoB for all charges and your HSA should provide and ID# that ties to the reimbursement. I have literally never done any manual reconciliation and could probably pull everything in 20mins?

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Bingo: EOBs are a great way to start the process.

I'm old school when it comes to tracking things. A good excel spreadsheet and a physical folder work for me. If receipts are strictly digital, I keep everythign in a specific email folder.

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Yours doesn't auto reimburse? Have you checked off that's an option?

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Most FSA vendors that have an automated approval process do it with one of two approaches:

1) claims file fees from medical, RX, dental, and vision carriers. Quite often, setting up these claim feeds incur a cost for the plan sponsor. Not to mention there is a significant amount of legalese between all parties to ensure who assumes liability for possible data breaches. Very messy process…quite often plans skip this approach and choose option 2.

2) Plan sponsor works with FSA Carrier on confirming CoPay rates that are common to their medical, RX, dental, and vision plans…and the FSA vendor flags those exact copayment/insurance combinations as eligible for auto approve. Works for plans and claims that match with copayments, but anything outside of that (such as coinsurance transactions) would fail and require documentation.

I use an excel spreadsheet. I made a template where I log all of my monthly expenses, medical expenses, debt, etc. so it's easy to refer back to

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