I have a journal entry population as a .mdb format (over 1.1GB). From that file I want to separate out all Expense account entries based on a separate list of 273 accounts. What is the fastest way?

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Alteryx

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How about use of Idea or ACL for data extraction?

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There has to be a better way?

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Then excel either as it comes as package

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If you have access to IDEA, this is actually fairly simple. You can match the list of accounts you want against the entire database to extract only the activity for those accounts.

Alternatively in excel, you could set up a column next to the account column, write an “if” formula to only display a character if the account matches one in your list (I think you might have to nest a “match” formula in there too, not sure without writing it out), then filter based on the results of that formula.

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Import the data from access into excel as a pivot table. Then pivot the data. A pivot table compressed the data at a ratio of 17:1 (depends on version of excel). Your workbook will be 10mb

On the excel ribbon see the tab data

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My problem is that I can't export the entire population, because Excel can't handle the volume. I already manually filtered 5 revenue accounts to export, which went well, but it is only 5 manual filters (don't want to do it 273 times)

Can’t we do this filtered in MSAccess itself and export the required data alone ?

I've never used it, but try powerquery in excel. I think you should be able to query the mdb file.

I'm with EY1, assumed y'all didn't have MS access.

Alteryx dream

Use vba to access the mdb file. Then use an SQL query to get the info you need, should be pretty simple just google "VBA SQL query."

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