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Request a meeting regarding the issue. Photo evidence and construction observation report to cover your ass. If they are digging in their heels, then get the owner involved to educate. If it's a safety issue, there's no chance I will accept it has to be corrected. Minor asthetic issue I'm willing to accept if the owner approves the deviation from agreed upon design, but the owner should benefit from whatever cost savings led to the deviation in the first place.
It depends on the situation of the project but I still think there should be an explanation from the contractor why he did that
2. He must also discus the architect the issues and challenges why he has ignor his specifications
The gc shoulder be putting in place what was designed, drawn, detailed, specified and approved! If they didn’t follow the spec and just picked what they want, then tell the client / owner and put them on notice for not following proper protocol. Tell them that what they supplied and installed was not submitted nor reviewed for approval and is hereby by rejected. Tell them to make it good or others might be engaged to do so with a back charge issued to them?
The Architect should be the initial decision maker of the project. It has the authority to accept/reject work and certifies the payment application.
That’s no small role. Hopefully you’ve included CA in your services.
With a level head:
1. Find out if the deviation was an owner directive. If yes:
a. If the work can be accepted even if it deviates from the contract documents, let the Owner and the contractor know that amending the plans is an additional service.
If no:
b. Reject the work and withhold payment certification.
2. Keep a level head. It’s business as usual.
You need to document and report this to the client. Look at the contract. Did you use an AIA Contract Document? There are relevant sections that will protect you. Never accept Nonconforming work.