Tips for improving efficiency in Litigation (drafting briefs, discovery responses, meet and confer emails, etc.)? I know I have a tendency to overthink certain issues and am a perfectionist, but it was never really any issue until now that my hourly rate has gotten so high. I’m feeling pressured to write off my own time to bill less, but that doesn’t end well. For example, drafting a one-page letter might take me 1.5 hours (including finding a sample in the system), and that seems like overkill.

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1. Learn to dictate. Once you figure it out (a couple of weeks) it’ll cut your drafting time on half.

2. Learn when good enough will do. No one page work letter in history should take 1.5 hours to draft. This is not the Gettysburg Address. It’s a letter. I can dictate a one page letter in 5 minutes, at most.

3. If you’re really taking that long to draft simple pieces it’s almost certainly because you start writing before you figure out what you want to say. Try this. The next time you have to draft a letter:

a. turn off your email and all other alerts, close every window on your computer, turn off your music, and shut down every distraction. You need to create an opportunity to focus.

b. Make a handwritten list of the key points you want to make, using no more than 5 words per point. We are not wordsmithing here. We are brainstorming ideas.

c. When your list is complete, put the points in the order you want to address them.

d. Starting with the first point, spend a couple of minutes thinking about exactly what you need to say to make the point, then draft or dictate a complete paragraph covering that point. Don’t stop and wordsmith. Just write 3-4 sentences. When point one is do repeat for the rest of your points. We are not editing here. We are completing a draft.

E. Do one start to finish revision.

f. Have word or outlook read it to while you listen with your eyes closed. When you hear stuff you don’t like stop and fix it.

g. Read it one more time, fix any nits, and declare victory.

This will be a little slow at first but what you’re doing is training your brain to focus, break the whole into digestible parts, and then complete each part efficiently.

If you learn to do state and sharpen your composition process you’ll get much more efficient pretty quickly.

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I haven’t tried dictating before. What device do you use for that? And I do think part of my problem is that I spend too long getting the initial drafts “right” rather than getting words down and editing from there.

1. Learn what really matters in a case. Very, very little needs to be done perfectly, especially if it’s just going to OC. Good enough is almost always sufficient.

2. Don’t overthink things. Your first reaction is usually accurate.

3. Get comfortable not having all the info. Consider what you know and make the best decision you can.

4. Find good writers and rely on them. I edit much better and faster than I write from scratch.

My judge told me very few decisions ultimately really matter. We aren’t deciding whether to launch the Normandy invasion on June 6 or 7. Your chances of being correct don’t go up significantly if you take a week to decide or take 10 minutes. Get things done and move on. I’ve followed that advice my entire career.

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I agree with these efficiency tips, but have generally found big law, or at least my practice group, loves to waste time on perfection. So, I would say how much effort and over-thinking you put into something is directly related to how much overthinking your “boss” expects.

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