My project required Mon-Thurs travel pre-Corona and now the whole team is working from home. Do the unused travel allocations now add to the project margin?

Trying to understand how expenses work.

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Typically the client expenses are separate from billable work . I only see this benefiting the client and not the contractor

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Depends on how your contract with the client was setup

Many different ways to set it up, but a few typical scenarios:
-Actual expenses are passed through to the client up to a certain amount
-A set amount is set aside for expenses - if expenses go over that amount, the consulting firm loses money; if they stay under, the consulting firm profits
-No formal amount is set aside for expenses, but they're informally baked into the cost of the engagement

If time and materials, usually no. Expenses are a different pot not to be repurposed for fees.

If fixed fee with an internal carve out for fees and expenses, the unused expenses can be applied to fees. So yeah, it really ‘depends’ :-)

My expenses are billed directly back to the client so no impact to project margins. In my experience, most expenses are billed back to the client.

Maybe if it was a fixed fee engagement, including expenses.

This. But very rarely are expenses built in. They can be handled differently in accounting practice so you definitely want them separate.

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Often yes, sometimes no.

Check the SOW. For my projects, it isn’t a fixed cost but rather open- ended saying “if onsite travel is required, it shall be paid by client” and the client is responsible for giving us a budget to stick to based on estimates the PM will send to them. But I also am not a Mo-Thu traveller

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